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View or download the full text of the Code of Conduct as a PDF file here.

 

 CALIFORNIA COLLEGE OF MUSIC POLICIES AND PROCEDURES MANUAL § 2.1 – CODE OF CONDUCT

  • 2.1 - CODE OF CONDUCT
POLICY: California College of Music shall maintain and enforce a Code of Conduct which maintains provisions for the proper behavior of all collegiate community members including students, faculty, staff, and visitors, and illustrates the differences in expected behavioral standards between them where appropriate. The Code of Conduct shall contain disciplinary actions or processes for those who fail to uphold any aspects of the Code.

PROCEDURE: The Code of Conduct appears below, separated by area, with provisions for faculty/staff and students noted. Where rules, procedures, or guidelines are given without indication of whom they apply to, they apply to all community members.
  • 2.1.1 - INTRODUCTION TO THE CODE OF CONDUCT
  • 2.1.2 - GENERAL CONDUCT RULES AND REGULATIONS
  • 2.1.3 - ZERO TOLERANCE FOR HARRASSMENT OR VIOLENCE
  • 2.1.4 - CONSENSUAL RELATIONSHIPS & SEXUAL MISCONDUCT
  • 2.1.5 - APPROPRIATE ATTIRE
  • 2.1.6 - PERSONAL HYGIENE
  • 2.1.7 - AUDIOVISUAL RECORDING
  • 2.1.8 - DEVICE USAGE
  • 2.1.9 - CONFIDENTIALITY
  • 2.1.10 - CONFLICTS OF INTEREST
  • 2.1.11 - ACADEMIC FREEDOM
  • 2.1.12 - ACADEMIC DISHONESTY
  • 2.1.13 - SMOKING
  • 2.1.14 - DRUGS AND ALCOHOL
  • 2.1.15 - CLASS DISRUPTIONS
  • 2.1.16 - SOLICITATION
  • 2.1.17 - ACCIDENTS & DISASTER PREPAREDNESS
  • 2.1.18 - EQUAL OPPORTUNITY AND NONDISCRIMINATION
  • 2.1.19 - EQUIPMENT AND PROPERTY OF THE COLLEGE
  • 2.1.20 - COMPLAINTS, GRIEVANCES, REPORTING, AND RETALIATION
  • 2.1.21 - MEDIATION (in development)
  • 2.1.1 - INTRODUCTION TO THE CODE OF CONDUCT
PURPOSE: California College of Music recognizes the importance of protecting artistic freedom as well as the responsibility to maintain the structure of a collegiate community. Therefore, each member of this community, including each student, faculty member, staff member, and visitor of the College must assume responsibility for helping to sustain an educational environment in which the rights of all people are respected. This includes behaving according to standards of conduct that are designed to protect the health, safety, dignity, and rights of all. Community members also have a responsibility to protect the possessions, property, and integrity of the institution, as well as of individuals. The aim of the Code of Conduct adopted by California College of Music is to balance all these rights, responsibilities, and community values fairly. "Community members" is an inclusive term which will be used here to refer to all students, faculty, staff, and visitors of the College; the Code of Conduct applies to all persons present on the California College of Music campus as well as at College-sponsored events. The Code of Conduct also applies to California College of Music community members when off-campus or in online or social media spaces; and the Code of Conduct applies at all times throughout the community member's enrollment, employment, or interaction with the College.

The College expects all community members involved in the College disciplinary process, including witnesses, to participate in the investigation and adjudication of Code of Conduct violations. Participation may include providing a written statement and/or attending an interview or College conduct proceeding. If a community member feels that they cannot participate in the process, the College expects them to provide notice of their desire to refrain from further participation in the process. The Conduct process is an administrative process not subject to the same standards as a court of law. Rules of evidence ordinarily found in legal proceedings shall not be applied, nor shall any deviations from these prescribed procedures alone invalidate a decision, unless significant prejudice to a complaint, respondent, or the College may result. Any deadlines set forth in the process may be shortened or extended if warranted by extenuating circumstances. The administration pledges to uphold all requests for anonymity to the best of its ability, and to keep its investigations as confidential as possible; however this pledge does not constitute a guarantee, and the administration's findings, rulings, or disciplinary actions taken with respect to Code of Conduct violations will not be rendered invalid by a failure to maintain the anonymity or confidentiality of any party.

As a deliberate community of musicians, it is important that each of us acquaint ourselves with the published rules and regulations found in the Code of Conduct in order to understand the principles that govern our community. Although, upon joining our community, students in particular acquire an enormous amount of freedom to make their own decisions, it is important to be informed of the possible consequences of these decisions, and to be prepared to accept those consequences. All community members remain accountable to the laws of the city of Pasadena, the State of California, and the federal government, and the College will not protect students from the consequences of breaking those laws. Additionally, the College reserves the authority to impose penalties of its own. Sanctions ranging from a warning to dismissal may be imposed for a range of violations outlined in this Code of Conduct. The Code of Conduct is intended to help maintain a structured environment in which our first business is the pursuit of music, scholarship, and learning. It is also intended to protect individual safety, the property of individuals and the College, and to ensure that all members of the community are able to fully enjoy the educational benefits of our institution.

California College of Music is committed to the free and open exchange of ideas, and pledges to respect and uphold the right of community members to express their ideas freely, regardless of how

unpopular those ideas may be. In order for the College community to learn and benefit from the ideas of others, our attachment to the principles of free speech should also be tempered by a substantial degree of respect for all members of the community. The exercise of free speech does not extend to language that is intimidating, bullying, or harassing to individuals, or that creates a hostile environment for particular members of the community. Furthermore, the College recommends all community members practice careful and thoughtful speech while interacting with others within the College community. Negative, judgmental, or high-tempered language which may be perceived by another as disrespectful, offensive, intimidational, or hostile should be avoided whenever possible in favor of constructive, positive, inclusive language.

If a community member believes they have been subject to behavior that constitutes harassment, discrimination, or any violation of this Code of Conduct, they should consider reporting that behavior to a Director or the Dean, either verbally or in writing. The Director will provide advice as to whether registering a formal complaint is appropriate; all formal complaints are considered attestations, and as such must be printed (or handwritten) and signed, as well as signed in receipt by a Director or the Dean. Community members may also be encouraged to pursue mediation, depending on the kind of outcome they hope to achieve. If a community member is charged with an infraction of the Code of Conduct — or believes that he/she may be charged with an infraction — it is also important for them to meet with a Director or the Dean in order to ascertain how the conduct enforcement process works and what their rights are.
  • 2.1.2 - GENERAL CONDUCT RULES AND REGULATIONS
RULE (STUDENTS): Students at California College of Music are expected to conduct themselves in a courteous, respectful, inclusive, and scholarly fashion at all times. Conduct considered harmful to others or which interferes with the rights of others or the reputation of the College will not be tolerated and may be subject to disciplinary action. The College reserves the right to dismiss, suspend, or place on probation any student whose behavior is found to be in violation of College policies. The following list contains many of the College's general expectations and standards for student conduct; however, it does not include every type of unacceptable behavior that can result in disciplinary action (the entire text of the Code of Conduct is given in § 2.1.1-21 of the California College of Music Policies and Procedures Manual, as well as in the Student Handbook). Students may be disciplined or dismissed for reasons including, but not limited to the following:
  • Coming to class in an intoxicated or drugged state
  • Possession of drugs or alcohol on campus
  • Possession of a weapon or flammable items on campus
  • Behavior creating a safety hazard to others
  • Disrespectful behavior to other students, or disobedience towards faculty/staff members
  • Stealing, damaging, or misusing property belonging to the College or another student
  • Acts of hazing, in any form
  • Obstruction of or interference with College activities
  • Unauthorized occupancy of College facilities
  • Alteration or unauthorized use of College documents, forms, records, or identification cards
  • Harassment, including sexual harassment, of any College community member
  • Purposeful intimidation or bullying of any College community member
  • Plagiarism, cheating, or any other form of academic dishonesty
  • Wearing attire with imagery or language promoting violence, prejudice, sexual acts, or other inappropriate depictions or suggestions
  • Violations of state and/or federal laws
  • Possession, copying, or distribution of illegal material, data, or unlicensed software
Verbal or physical conduct by any student that harasses, disrupts, or interferes with another community member's performance or that creates an intimidating, offensive, or hostile environment will not be tolerated. Every student has the responsibility to maintain a college environment free of any form of harassment, and therefore has the responsibility to report any behavior of a community member that he or she believes constitutes harassment.

The College administration reserves the right to develop any policy or take any actions it deems appropriate to maintain the safety and well-being of all community members. Disciplinary action(s) may be taken towards a student for violation of the foregoing policies which occurs either on property controlled by the College, off-campus, or in online or social media spaces or when the student's conduct impairs, intereferes with, or obstructs any College activity or the achievement of the Mission, Vision, or Objectives of California College of Music. In addition, disciplinary action(s) may be taken on the basis of on- or off-campus conduct which poses a substantial threat to community members or College property.

Instructors have the primary responsibility for control over behavior and maintenance of academic integrity in College classrooms and studios. The instructor may order the temporary removal or exclusion of any student engaged in disruptive behavior in violation of the Code of Conduct. Extended exclusion (such as through probation or suspension) or permanent exclusion (such as expulsion) from the classroom or College can be affected only a Director or the Dean. The exhaustive list is found in the entirety of the California College of Music Code of Conduct, located in the College's Policies and Procedures Manual, § 2.1.1 through § 2.1.21.

RULE (FACULTY/STAFF): California College of Music expects faculty/staff members to adhere to the highest standards of job performance and of personal conduct, including individual interactions with students, other College personnel, visitors, and external contacts. The College reserves the right to discipline or discharge any faculty/staff member for violating any College policy, procedure, or rule of conduct. The following list contains many of the College's general expectations and standards for conduct; however, it does not include every type of unacceptable behavior that can result in disciplinary action. Faculty/staff members may be disciplined or terminated for poor job performance including, but not limited to the following: • unsatisfactory quality or quantity of work • repeated unexcused absences or lateness without notice • failing to follow instructions or College procedures, or • failing to follow established safety regulations.

Faculty/staff members may also be disciplined or terminated for misconduct, including, but not limited to the following:
  • falsifying the right to work in the United States
  • falsifying an employment application or any other college records or documents
  • failing to record working time accurately
  • insubordination or other refusal to perform
  • using vulgar, profane or obscene language, including any communication or action that violates our policy against harassment and other unlawful forms of discrimination
  • disorderly conduct, fighting or other acts of violence
  • misusing, destroying or stealing College property or another person’s property
  • possessing, entering with, or using weapons on College property
  • possessing, selling, using or reporting to work with alcohol, controlled substances or illegal drugs present in the employee's system, on College property or on College time
  • violating conflict of interest rules including but not limited to arranging private instruction with current CCM students without scheduling instruction through the administration
  • smoking within 25 feet of CCM's facility or any space used for a CCM class activity
  • disclosing or using confidential or proprietary information without authorization
  • violating the College’s computer or software use policies, and
  • being convicted of a crime that indicates unfitness for a job or presents a threat to the College or its faculty/staff members in any way.
DISCIPLINARY PROCEDURE (ALL COMMUNITY MEMBERS): Depending on the severity of the infraction or the urgency or history of the situation, a Director or the Dean may choose to follow one or more elements of the disciplinary procedure given below:

(1) arrange a Mediation Session for relevant parties (see § 2.1.21), complete a Mediation Session Attendance Record, and have the community member(s) sign it;

(2) complete an Incident Report form, arrange a meeting with the community member(s) alleged to have committed the infraction, and review the Incident Report with the community member(s);

(3) complete a Corrective Action Request form, arrange a meeting with the appropriate community member(s), review the Corrective Action Request, and have the community member(s) sign it;

(4) complete a Warning Notification Form, arrange a meeting with the appropriate community member(s), and have the staff member sign it;

(5) complete a No Contact Order, arrange a meeting with the appropriate community member(s), and have the community member(s) sign it;

(6) request that the Dean issue an Order of Probation, Order of Suspension, and Order of Expulsion, and Order of Termination to the appropriate community member(s).

Generally, disciplinary actions in an order similar to that shown above, but the severity of the conduct violation dictates the action which will be taken, and not all actions are necessary, depending on the nature of the infraction. The disciplinary procedure can loosely be referred to as the "Three Strikes" procedure, in the following sense:

(1) Corrective Action Request (normally accompanied by an Incident Report) is usually seen as the appropriate response to the first infraction.

(2) Warning Notification (normally accompanied by an Incident Report) is usually seen as the appropriate response to the second infraction.

(3) Order of Probation, Suspension, Expulsion or Termination (normally accompanied by an Incident Report) is usually seen as the appropriate response to the third infraction.

RULE: REPORTING IS ENCOURAGED. If a community member feels he/she has experienced or witnessed a violation of this Code of Conduct or been subjected to harassment of any kind, including intimidation, bullying, discrimination, verbal threats or physically threatening conduct, violence, or sexual harassment by any other community member, he/she is encouraged to notify the Dean or a Director immediately. Any community member who wishes to report a perceived violation of this Code of Conduct is encouraged to do so promptly (verbally, in writing, over email, or through the online reporting portal) to the Dean and/or a Director, who will determine the most appropriate course of action based on the recommended disciplinary procedure stated above.

RULE: RETALIATION IS PROHIBITED. Community members who raise concerns and make reports in good faith should do so without fear of reprisal. Community members will not be penalized or retaliated against in any way for reporting such concerns. Any community member who files a complaint of sexual harassment or other discrimination in good faith will not be adversely affected in terms and conditions of employment or program attendance and will not be retaliated against or

discharged/expelled because of the complaint. In addition, the College will not tolerate retaliation against anyone who, in good faith, cooperates in the investigation of a complaint. Persons who engage in such retaliatory behavior will be subject to appropriate discipline up to and including termination/expulsion.

ADMINISTRATIVE PROCEDURE: Any community member who wishes to report a possible incident of sexual harassment or other unlawful harassment or discrimination should promptly report the matter (verbally, in writing, over email, or through the online reporting portal) to the Dean and/or a Director, who will complete an Incident Report form. The administration will conduct a prompt investigation as confidentially as possible, respecting anonymity to the highest degree possible when requested. All College community members are obligated through their enrollment agreements or employment contracts to enforce these policies and participate in investigations and remedies of complaints, including agreeing to mediation if deemed appropriate by a Director or the Dean.

EVIDENCE: Incident Report Form, Corrective Action Request Form, Warning Notification, No Contact Order, Order of Probation, Order of Suspension, Order of Expulsion, Order of Termination.
  • 2.1.3 - ZERO TOLERANCE FOR HARASSMENT, DISCRIMINATION, AND VIOLENCE
RULE (ALL COLLEGE COMMUNITY MEMBERS): Harassment and Discrimination - The College refuses to tolerate any type of discriminatory conduct or harassment of our faculty/staff members, applicants for employment, our students, or visitors to our community. Discriminatory conduct or conduct characterized as intimidation, bullying, or harassment as defined below is prohibited. The term harassment includes, but is not limited to, slurs, jokes, and other verbal or physical misconduct relating to a person's gender, ethnicity, race, color, creed, religion, sexual orientation, national origin, age, disability, academic or musical ability, marital status, military status or any other protected classification that unreasonably interferes with a person’s performance or creates an intimidating, hostile environment. The College will also endeavor to protect faculty/staff members and students, to the extent possible, from reported harassment by non-faculty/staff members or visitors in the workplace, including guests and clients. In general, within the College community, to facilitate adherence to the Code of Conduct, all forms of non-constructive negative speech are highly discouraged.

RULE (ALL COLLEGE COMMUNITY MEMBERS): Violence - California College of Music has zero tolerance towards threatening, intimidating, or violent behavior of any kind in the workplace committed by any College community member, be they faculty, staff, students, or visitors. Community members who engage in such conduct will be disciplined up to and including incident reporting, corrective action requests, warning notifications, no contact orders, or immediate suspension, expulsion, or termination of employment. Community members are not permitted to bring weapons of any kind onto college premises or to college functions. Anyone who is suspected of possessing a weapon will be subject to a search at the College's discretion. Such searches may include, but may not be limited to, personal effects, backpacks, purses, desks, workspaces, or vehicles on College premises.

RULE (ALL COLLEGE COMMUNITY MEMBERS): Sexual Harassment - California College of Music has zero tolerance towards sexual harassment between any individuals on campus or at College events. Community members who feel they are being sexually harassed should report the harrassment immediately to the Dean or a Director. Anyone determined to be guilty of sexually harassing other community members will receive appropriate disciplinary action up to and including incident reporting, corrective action requests, warning notifications, or immediate expulsion or termination of employment. Sexually harassing behavior includes unwelcome conduct such as sexual advances,

requests for sexual favors, offensive touching, or other verbal or physical conduct of a sexual nature. Such conduct may constitute sexual harassment when it:

(1) is an explicit or implicit condition of employment,

(2) is used as the basis for employment decisions,

(3) unreasonably interferes with an individual's work performance, or

(4) creates an intimidating, hostile or offensive working environment.

The types of conduct covered by this policy include demands or subtle pressure for sexual favors accompanied by a promise of favorable treatment, grading, professional advancement, or threats concerning employment or status. Specifically, it includes sexual behavior such as: (1) repeated sexual flirtations, advances or propositions, (2) continued and repeated verbal abuse of a sexual nature, (3) sexually related comments or jokes, (4) graphic or degrading comments about an employee’s or student's appearance, (5) displaying sexually suggestive objects or pictures including cartoons or vulgar email messages, and (6) any uninvited, unwelcome, or inappropriate physical contact such as patting, pinching, touching, or repeated brushing against another's body.

Such conduct may constitute sexual harassment regardless of whether the conduct is between members of management, between management and staff faculty/staff members, between staff faculty/staff members, between faculty/staff members and students, between student peers, or directed at any community member by non-faculty/staff members conducting business with the College, regardless of gender or sexual orientation.
  • 2.1.4 - CONSENSUAL RELATIONSHIPS & SEXUAL MISCONDUCT
RULE (STUDENTS): Students are not permitted to engage in consensual romantic or sexual relationships with College faculty or staff members. Individuals employed or contracted with by the College have a professional position of authority with respect to students, and serve in their various roles as teachers, advisors, evaluators, and supervisors to students as part of a College program. Should a consensual relationship develop or appear likely to develop between a student and a faculty/staff member of the College, the student and the College employee will be subject to appropriate discipline at the discretion of the Dean, up to and including expulsion of the student and/or termination of the faculty/staff member. Faculty/staff members are advised not to encourage or pressure students to become involved in any sort of relationship beyond the normative collegiate structure that makes the student feel uncomfortable. Students who are unsure of the appropriateness of an interaction with a faculty/staff member of the College should contact the President, the Dean, or a Director.

RULE (FACULTY/STAFF): Faculty/staff members are not permitted to engage in consensual romantic or sexual relationships with students under any circumstances. Faculty/staff members have professional positions of authority with respect to students in such matters as teaching, evaluating, supervising, and/or advising a student as part of a College program. Should a consensual relationship develop, or appear likely to develop, between a College employee and a student, the faculty/staff member will be subject to appropriate discipline or termination. Faculty/staff members are advised not to encourage or pressure students to become involved in any sort of relationship beyond the normative collegiate structure that makes the student feel uncomfortable. Supervisors and the faculty/staff members under their supervision are also strongly discouraged from forming romantic or sexual relationships. Such relationships can create the impression of impropriety in the

terms and conditions of employment, and can interfere with productivity and the overall work environment. Contact the President, Dean or a Director for guidance if you are unsure of the appropriateness of an interaction with another faculty/staff member of the College.

REPORTING PROCEDURE: If a community member witnesses or becomes privy to sexual misconduct between other community members, he/she is encouraged to make a verbal complaint to a Director, the Dean, or the President. One of these supervisors or their designeee will meet with the appropriate community member(s), fill out an Incident Report form, issue a Warning Notification form or other appropriate disciplinary action at their discretion, and schedule a meeting with the appropriate community member(s). Disciplinary action taken towards those who engage in sexual misconduct may vary depending on the severity of the complaint and may include punitive actions up to and including immediate expulsion or termination.

EVIDENCE: Incident Report, various disciplinary action forms, Faculty & Staff Handbook.

RULE: California College of Music is an environment in which students are provided the means of making informed, independent and uncoerced decisions about their own sexual behavior. College regulations require that all sexual encounters between students be fully and unambiguously consensual. Sexual behavior that is not fully consensual may result in adverse consequences under the College’s Consensual Relationships and Sexual Misconduct Policy, with possible sanctions including expulsion.
  • 2.1.5 - APPROPRIATE ATTIRE
RULE (STUDENTS): Students, faculty, and staff of California College of Music students are expected to be neat, clean, and appropriately attired while on campus or at College functions due to safety and state health standards. Students may be asked to change attire if a staff member deems their attire inappropriate to the academic atmosphere of the College. Please remember that potential employers and guests visit the College and clothing sets an impression. Students, faculty, and staff are encouraged to represent the College in the best possible light at all times.

RULE (FACULTY/STAFF): All faculty/staff members are to maintain a professional appearance. Soiled jeans, cutoffs, bare midriffs, and open-toed shoes are not appropriate attire while teaching or working at the College. Faculty/staff members are encouraged to remember that they serve as role models for students, and should therefore set the best possible example of professionalism.
  • 2.1.6 - PERSONAL HYGIENE
RULE: All faculty, staff, and students of California College of Music agree to the following three item personal hygiene policy:
  1. SHOWER DAILY - Please shower and apply deodorant every day. Wash your hair with shampoo and conditioner at least once per week. Brush your teeth at least once a day.
  2. WASH YOUR HANDS – Often! An environment with lots of people interacting with each other is ripe for communicable diseases and germs. Washing your hands thoroughly with warm water and soap several times a day (at least after each meal or bathroom use) will cut down on the germs you can catch from other people or spread to other people.
  3. WASH YOUR LAUNDRY – on a regular basis, at least once per week, to keep your clothes looking and smelling fresh and clean.
RULE (STUDENTS): The following information may also be distributed to students through a Personal Hygiene Brochure:

Health & Hygiene Is Important When Starting College

Starting college, beginning a new quarter, or returning to school after an extended break can affect not only your mental health but your physical health as well. Practicing good personal hygiene can go a long way to prevent yourself from becoming ill during what can often be a stressful time. What is personal hygiene anyway?

WHAT IS HYGIENE?

Hygiene is defined as a comprehensive plan for preserving individual and community health in all its dimensions. Implementing such practices are particularly important on college campuses where students often live in close quarters and move from one classroom to another daily.

Some people have rarely traveled before leaving home to go to college. In contrast, colleges also often draw students from around the globe. People who have grown up in different cultures are used to different hygiene practices. Regardless of culture or habit, there are some key habits and precautions that every student can take to avoid illness.

PERSONAL HYGIENE

Maintaining good personal hygiene also helps fight infection by removing substances that allow bacteria to grow on the surface of your skin. Personal hygiene include health practices as showering/bathing, handwashing, shampooing and conditioning your hair, brushing your teeth, and washing your clothes. Showering or bathing daily with soap helps remove dirt, dead skin cells, and body odor, and prevent fungal infections such as athlete's foot and jock itch.

SHOWERING/BATHING NECESSITIES:

Hair care products -- Shampoo helps remove oils from your hair and head, and reduces dandruff.

Bath towels and washcloths

Bathing products -- Soap/Bath Gel. Soap sticks to the oils and dirt on your skin to help remove them and lessen the chances for bacteria growth.

Dental care products -- Brush your teeth everyday. A new toothbrush should be purchased every three months. Flossing daily with dental floss is also recommended by dentists. Taking good care of your mouth and teeth ensures healthy teeth and eliminates bacteria in your mouth that cause bad breath.

Deodorant -- Many people find that unscented deodorant/antiperspirant is the best way to eliminate or suppress natural body odor.

Shaving supplies -- Razors, shaving cream, aftershave, beard trimmer

Feminine hygiene products

Facial tissue

Flip flops -- Wear non-slip flip flips in communal bathrooms and showers to protect your feet from unwanted foot fungal diseases and cutting your feet on rough surfaces

OPTIONAL:

Portable shower caddy -- helps keep your hygiene products organized

Over the door hook -- these can be handy and easily stored in your bathroom caddy

Bathrobe

Hand sanitizer

Hair dryer
  • 2.1.7 - AUDIOVISUAL RECORDING
RULE: Audiovisual recording technologies such as cameras, tape recorders, or cell phone, computer, or tablet applications with these capabilities may only be used in class to benefit student learning, at each instructor’s discretion, as outlined in the syllabus for each course.

RULE: Covert audiovisual recording by any community member done without consent of all recorded parties is prohibited by federal law [Wiretap Act of 1968 (18 U.S.C. § 2511.) and state law. The California Penal Code § 632 is considered a "two-party consent" law, which makes it a crime to record or eavesdrop on any communication, including a private conversation or telephone call, without the consent of all parties to the conversation. Therefore, audiovisual recording which is not authorized by all parties present is expressly forbidden on campus. If a faculty member or administrator intends to record a class session or performance, all students must be apprised of it.

RULE: A community member who disseminates any audio, video, or photos captured at the College via channels including, but not limited to, email, social media, YouTube or a similar video-sharing website, or personal blog without the express consent of all parties involved in the documented content may be subject to disciplinary action, especially if he/she violates the privacy of a non-consenting individual.

RULE: By signing the Name and Likeness Agreement, students recognize that College-sanctioned audiovisual recordings of public performances, classes, or other College events may be used for promotional purposes.

RULE: California College of Music reserves the right to document all areas of its facilities and property for security purposes. All community members consent to audiovisual recording for security purposes within their enrollment agreement or faculty/staff contracts.
  • 2.1.8 - DEVICE USAGE
RULE (FACULTY/STAFF): While at work, faculty/staff members are expected to exercise the same discretion in using personal devices or cell phones as is expected for the use of company phones.

Excessive personal calls during the workday, regardless of the phone used, can interfere with employee productivity and be distracting to others. faculty/staff members are encouraged to make any personal calls on non-work time when possible and to ensure that friends and family members are aware of this policy. Texts, calls, or internet access made while at the CCM facility or over its networks may be monitored at the discretion of the administration.

RULE (STUDENTS): All device usage is prohibited within College classes unless expressly requested by the instructor or the course syllabus to support student learning.
  • 2.1.9 - CONFIDENTIALITY
RULE (FACULTY/STAFF): Information that pertains to College business, including all non-public information concerning the College and its students, is confidential and must not be shared with anyone not currently employed by CCM. Please protect all confidential information - which may include student rosters and files, personnel files, class syllabuses and tests, and college financial information - by taking the following precautionary measures: (1) Discuss work matters only with other College faculty/staff members who have a specific reason to know or have access to such information. (2) Do not discuss work matters in public places. (3) Monitor and supervise visitors to the College to ensure that they do not have access to sensitive College information. (4) Properly file or archive all hard copies or digital copies of documents containing confidential information, and delete or destroy surplus copies. (5) Secure confidential information in desk drawers and cabinets at the end of every business day. (6) Confidential and sensitive electronic information is accessible only to approved staff members and all computers are required to have a password.

Your cooperation is required because of our obligation to protect the security of our students and staff. Use your own sound judgment and good common sense, but if at any time you are uncertain as to whether you can properly divulge information or answer questions, please consult a Director, the Dean, or the President.
  • 2.1.10 - CONFLICTS OF INTEREST
RULE (FACULTY/STAFF): faculty/staff members must avoid any interest, influence or relationship which might conflict or appear to conflict with the best interests of the College. You must avoid situations in which your loyalty may be divided and promptly disclose any situation where an actual or potential conflict may exist. Examples of potential conflict situations include but are not limited to:

(1) teaching students who have been assigned to you through the College outside of the College program or private lesson program;

(2) selling of personal items to students or soliciting students for personal business;

(3) owning or having a significant financial interest in, or other relationship with, one of the College's competitors or suppliers; and

(4) accepting gifts, entertainment or other benefits of more than a nominal value from one of the College's competitors, customers, or suppliers.

PROCEDURE: Anyone encountering a conflict of interest must disclose it to management and remove themselves from any negotiations, deliberations or votes related to the conflict.
  • 2.1.11 - ACADEMIC FREEDOM
RULE: California College of Music believes that academic freedom—freedom both of inquiry and of expression—is the cornerstone of a free society. It is the responsibility of the College to maintain this freedom for its students and faculty, and to defend the freedom of all academic institutions everywhere. Further, the College believes that academic freedom is essential to artistic freedom, and that both freedoms are essential to artistic integrity. Our ultimate aim is to educate musicians capable of creating work of artistic integrity, work that expresses and encourages full self-actualization in a free and open society.

These responsibilities can only be met, and the student can only benefit from them, in a context of rigorous academic honesty. All members of the faculty, administration and student body are expected to comply with the high ideals of academic honesty in their work. The purpose of academic study is to enable the student to develop comprehension, understanding and awareness in a manner which can be objectively assessed by the Instructor. Any kind of cheating or misrepresentation not only does intellectual and moral damage to the perpetrator; it also violates the right to learn of every member of the College. Fraud in tests, papers, production work or any aspect of College life is taken very seriously and is dealt with on an individual basis by the Faculty and Administration. A student found to have cheated or plagiarized may be permanently expelled from the

Academic Freedom does not absolve the student from responsibility to creating music and other work that, in the judgment of the Faculty, meet community standards for viable artistic representation. The College has no responsibility to support and will not support performances/projects that in the judgment of the Faculty are offensive to reasonable community standards, are lewd, are obscene, are not socially redeeming, subject the student and/or College to charges of sexual or other harassment, and potentially expose the College to ridicule or a devaluation of its reputation and good name.

California College of Music is committed to the maintenance of fair hearing and appeal procedures in dealing with any case of an alleged offense against academic freedom. The President, Dean, Directors, administration, faculty, staff and students will cooperate with all governmental agencies to ensure protection of the responsible exercise of academic freedom.

RULE: New faculty/staff members will be advised of CCM's Academic Freedom Policy through:

(1) New hire orientation

(2) Faculty/Staff Handbook

(3) Separate published pamphlet on the Academic Freedom Policy

DOCUMENTATION: Faculty/Staff Handbook, Academic Freedom Policy pamphlet
  • 2.1.12 - ACADEMIC DISHONESTY
RULE (STUDENTS): In the case of plagiarism, cheating, or other forms of academic dishonesty or misconduct, the instructor has the discretional authority to assign a zero (0) for the exercise or examination. If the student believes that he or she has been erroneously accused of academic misconduct, and is his or her final grade has been lowered as a result, the student may appeal the case to the Director of Education.

PROCEDURE (FACULTY/STAFF): Instructors are responsible for supervising all academic activities to assure honest and individual effort by students. Instructors will take appropriate action if instances of academic dishonesty are discovered. Cheating includes, but is not limited to:

(1) forging or altering registration or grade documents, (2) taking an examination for another student or having other students take an exam for you, (3) changing an answer after work has been graded and presenting it as improperly graded,

(4) plagiarism (any behavior that misrepresents someone else's words or ideas as one's own). [NOTE: A typical example of plagiarism might be claiming someone else's exact unaltered work as your own without citation or acknowledgment of the original author as the source (whether words, sheet music or recorded music). Other examples include paraphrasing an author's idea or quoting even limited portions of another's text as well as many other forms of plagiarism. Plagiarism in any form constitutes cheating under this college's policies. Such an act may be found as grounds for a failing grade, probation, suspension, or expulsion.]

PROCEDURE: An Incident Report form must be filled out by the instructor if academic dishonesty, cheating, or plagiarism is suspected or determined. This form may be obtained from the Admissions Coordinator or the Director. The Director will meet with the instructor to determine if academic dishonesty, cheating, or plagiarism policies have been violated. If policies have been violated, a meeting will be arranged with the Director, instructor, and student in question where the student will be advised of the consequences of their actions:

First offense: either a failing grade in the class or probation (determined by the Director and instructor)

Second offense: expulsion

Academics at California College of Music are governed by the College’s Student Honor System. The guiding principle of the Student Honor System is that students must fully credit the ideas of others and undertake their academic work with absolute integrity. The Student Honor Committee will adjudicate plagiarism and cheating, however inadvertent.

Sanctions may be severe, and can include suspension and dismissal. To learn more about the details of these and other college policies, students should consult the Student Regulations, Policies, and Procedures that follow.

EVIDENCE: Incident Report Form, Student Orientation form.
  • 2.1.13 - SMOKING
California College of Music is a Smoke-Free facility. Smoking, including the use of e-cigarettes, is not allowed anywhere in the building at any time. Students who smoke must do so more than 25 feet away from any entrance.
  • 2.1.14 - DRUGS AND ALCOHOL
RULE: California College of Music is an alcohol-and-drug-free campus. California College of Music forbids the use, possession, distribution, or sale of drugs or alcohol by students, faculty, or staff anywhere within the College facilities. Anyone in violation of state, federal, or other local regulations with respect to illegal drugs or alcohol may be subjected to both disciplinary action and criminal prosecution. Drug and/or alcohol dependency is a serious problem affecting a large percentage of

the world’s population. Students who feel they are struggling with drug and/or alcohol abuse or addiction are encouraged to seek help through the following organizations:

Alcoholics Anonymous L.A. Central Office

4311 Wilshire Blvd., #104, Los Angeles, CA 90010

Tel (323) 936-4343

About AA

City of Pasadena Recovery Center

1845 N Fair Oaks Ave., Pasadena, CA 91103

Tel (626) 744-6005

http://cityofpasadena.net/publichealth/

PROCEDURE: All students and faculty/staff members are notified that the possession, use, dispensing, manufacture, or distribution of drugs, alcohol, or any unlawful or controlled substances is prohibited on the CCM campus. Being under the influence of drugs or alcohol is grounds for immediate termination or expulsion. Furthermore, the use of alcohol or controlled substances at any college sponsored event, including, but not limited to concerts, field trips, outside recruiting activities, conventions, meetings, seminars, workshops, or other events in which the employee is representing the College or participating in a way so as to reflect adversely upon the institution is expressly prohibited. faculty/staff members must notify the Director of any criminal drug- or alcohol-related conviction or violation no later than five days after such conviction or violation. A list of the available local drug counseling, rehabilitation, and employee assistance programs is available upon request. Non-compliance with the terms of this institution’s Alcohol and Drug Awareness Policy will result in the following actions:

First Occurrence – Employee or student will be required to seek immediate counseling. Employee or student must provide a written diagnosis and prognosis within three working days. Employee or student must comply with the recommendations of the counselor.

Second Occurrence – Employee or student must attend a recognized substance abuse rehabilitation program. Prior to returning to work or study at CCM, the employee or student must present a letter that indicates the employee successfully completed the rehabilitation program.

Third Occurrence – Immediate termination from employment or expulsion from the College.

Searches: CCM management may conduct searches for illegal drugs or alcohol on the college campus or off-campus event sites without prior notice to faculty/staff members or students. Such searches may be conducted at any time. faculty/staff members and students are expected to cooperate fully. Searches of faculty/staff members, students, and their personal property may be conducted when there is reasonable suspicion to believe that the employee or student has violated this policy or when circumstances or workplace conditions justify such a search. Personal property may include, but is not limited to, purses, boxes, briefcases, as well as any College property that is provided for personal use, such as desks, lockers, and files. An employee’s consent to a search is required as a condition of employment and the employee’s refusal to consent may result in disciplinary action, including termination.

Drug Testing: CCM may require a blood test, urinalysis, hair test or other drug or alcohol screening of faculty/staff members suspected of using or being under the influence of drugs or alcohol or where other circumstances or workplace conditions justify such testing. The refusal to consent to testing may result in disciplinary action, including termination.

Drug and alcohol use and prevention is additionally covered in the CCM Catalog under "Student Conduct":

"Students are expected to dress and act accordingly while attending California College of Music. At the discretion of the school administration, a student may be dismissed from school for reasons including, but not limited to:

- Coming to class in an intoxicated or drugged state.

- Possession of drugs or alcohol on campus.

- Possession of a weapon on campus.

- Behavior creating a safety hazard to other person(s).

- Disobedient or disrespectful behavior to other students, an administrator, or faculty member.

- Stealing or damaging property belonging to the school or another student.

Any students found to have broken any of these infractions will be asked to leave the premises immediately. Disciplinary action will be determined by the Director within 10 days after meeting with both the chair of the department that the student is enrolled in and the student in question."

California College of Music is also committed to the creation of a learning environment in which students’ ability to meet their full potential is not adversely affected by the abuse of alcohol or other intoxicants. The underage use and possession of alcohol is prohibited. The possession and use by any student of illicit or controlled substances or paraphernalia related to their use is prohibited. Moreover, the College prohibits severe intoxication and prescribes educational responses as well as progressively more serious disciplinary consequences for obvious and egregious instances of alcohol abuse.

EVIDENCE: CCM Catalog, Employee Handbook, Student Orientation form.
  • 2.1.15 - CLASS DISRUPTIONS: Standards of student conduct and applicable penalties for violation are detailed in the General Catalog. Familiarization with these standards will provide you with an understanding of your rights to temporarily exclude a disruptive student from your class. Your action must be reported to the Dean as soon after the event as is reasonable. Other levels of disciplinary action require the involvement of administrators. Expulsion requires action of the Board of Directors.
  • 2.1.16 - SOLICITATION
RULE: To promote a professional and collegiate workplace, prevent disruptions in business or interference with work, and avoid personal inconvenience, CCM has adopted rules about soliciting for any cause and distributing literature of any kind in the workplace.

Faculty/staff members may not solicit on CCM property or use college facilities, such as e-mail, voicemail or bulletin boards during working time for solicitation. This policy includes collecting funds, requesting contributions, selling merchandise, gathering faculty/staff member signatures and promoting membership in clubs or organizations. Work time means time during which faculty/staff members are expected to be actively engaged in their assigned work; it does not include scheduled meal or break periods. You may solicit another faculty/staff member only if both you and the other faculty/staff member are not on work time and you may distribute literature only in non-work areas.

The general public may not make solicitations or distribute literature within the CCM facility at any time. CCM may grant limited exemptions to these rules for charitable purposes at its discretion.

faculty/staff members may not solicit on CCM property or use college facilities, such as e-mail, voicemail or bulletin boards during working time for solicitation. This policy includes but is not limited to collecting funds, requesting contributions, selling merchandise, gathering employee signatures and promoting membership in clubs or organizations. CCM may grant limited exemptions from these rules for charitable purposes at its discretion.
  • 2.1.17 - ACCIDENTS & DISASTER PREPAREDNESS
RULE (FACULTY): It is the responsibility of faculty/staff to report all accidents to the Director of Administration, who may require an Accident Report Form [SS-00] be completed.

RULE: For a copy of the College’s Disaster Plan, contact the President. In the event of an emergency in which you may not be able to leave the building for 72 hours, the following items are suggested to keep for your own benefit and use: essential prescription medication, granola/energy bars, nonperishable foods, personal hygiene supplies, eyeglasses/contact lenses, personal radio (battery powered with extra batteries), flashlight, comfortable clothes and walking shoes, and a supply of water. BOARD REVIEW
  • 2.1.18 - EQUAL OPPORTUNITY AND NONDISCRIMINATION
RULE: California College of Music prohibits discrimination on the basis of race, color, national origin, ancestry, heritage, religion, creed, sex, pregnancy, marital status, medical condition, sexual orientation, age, disability, or veteran status.

RULE: California College of Music strives to maintain an environment free from discrimination and harassment where faculty/staff members treat each other with respect, dignity and courtesy. This policy applies to all phases of employment and education, including but not limited to recruiting, testing, hiring, promoting, demoting, transferring, terminating, paying, granting benefits and training.

Equal Opportunity Policy CCM provides equal opportunity in all of our employment practices to all qualified faculty/staff members and applicants without regard to race, color, religion, gender, national origin, age, disability, marital status, military status or any other category protected by federal, state and local laws. This policy applies to all aspects of the employment relationship, including recruitment, hiring, compensation, promotion, transfer, disciplinary action, layoff, return from layoff, training, social, and recreational programs. All such employment decisions will be made without unlawfully discriminating on any prohibited basis.

Americans with Disabilities Act The California College of Music will not discriminate against qualified individuals with disabilities with regard to any aspect of their employment. CCM is committed to complying with the American with Disabilities Act of 1990 and its related Section 504 of the Rehabilitation Act of 1973. CCM recognizes that some individuals with disabilities may require accommodations at work. If you are currently disabled or become disabled during your employment you should contact your manager to discuss reasonable accommodations that may enable you to perform the essential functions of your job.
  • 2.1.19 - EQUIPMENT AND PROPERTY OF THE COLLEGE
RULE (FACULTY STAFF): faculty/staff members must keep their work areas neat and clean, use normal care in handling college property, and report broken or damaged equipment to CCM management immediately so repairs can be made. faculty/staff members may not use college property for personal purposes or remove college property from the premises without prior written permission from the President. Teachers should leave classrooms as they found them, with an erased whiteboard and lights turned off. Teachers should not leave books, papers, or personal items in the classrooms. School parties or potlucks held in a classroom should be cleaned up afterward. Chairs or tables moved during a class period should be returned to their original locations at the end of class by class instructors or students assigned by those instructors. Tables, chairs, TVs, computers, monitors, VCRs, DVDs, and CD players should be returned to their original places after class by the instructors who moved them.

Faculty/staff members using computer equipment or hardware should exercise care, perform required maintenance, and follow all operating instructions, safety standards and guidelines. faculty/staff members must notify CCM management if any equipment or machines appear to be damaged, defective, or in need of repair. All employee questions about the maintenance and care of any workplace equipment should be addressed to the Director. faculty/staff members misusing equipment or operating equipment improperly, carelessly, negligently or unsafely may be disciplined, discharged, or held financially responsible for any loss to CCM due to such mistreatment.

Exercise care when using computer equipment or hardware, perform required maintenance, and follow all operating instructions, safety standards and guidelines. Notify management immediately if any equipment or machine appears to be damaged, defective or in need of repair. Prompt reporting may prevent the equipment's deterioration and may also prevent injury to yourself or others. Ask management should you have any questions about the maintenance and care of any workplace equipment. Equipment used or operated improperly, carelessly, negligently, or unsafely may result in disciplinary action up to and including termination. Faculty/staff members may also be held financially responsible for losses to CCM due to such mistreatment.

Please keep your work area neat and clean and use normal care in handling college property. Report any broken or damaged equipment to CCM management at once so that proper repairs can be made. You may not use college property for personal purposes or remove college property from the premises without prior written permission from the President. Teachers should leave the classrooms as they found them with an erased whiteboard and lights turned off. Chairs, tables, TVs, computers, monitors, VCRs, DVDs, and CD players moved during a class period must be returned to their original locations at the end of class on the same day. Teachers should not leave books, papers, or any personal items in classrooms. Classrooms must be cleaned up after parties or potlucks are held in them.

EVIDENCE: Broken-Missing Equipment Report form.
  • 2.1.20 - COMPLAINTS, GRIEVANCES, AND REPORTING
RULE (FACULTY/STAFF): The College administration believes each faculty/staff member should have the opportunity to air grievances and have them considered. If a faculty/staff member has a

grievance he/she should first discuss it with their immediate supervisor. If the problem is still unresolved, the grievance should be taken to the Director, the Dean, or the President. All grievances will be treated with as much confidentiality as is practical consistent with resolving the issue. The Director, Dean, or President will attempt to resolve grievances within five working days and inform the grievant of their findings and decisions. A grievance is defined as a formal written complaint alleging that there has been a misinterpretation, misapplication, or violation of a specific item of the faculty/staff contract or Policies and Procedures Manual of the California College of Music. All faculty/staff members have specific rights to file written grievances with the College. To file a Grievance Form, contact the Director of Administration. Student grievance procedures are stated in detail in the General Catalog, and in greater detail in the Policies and Procedures Manual.

RULE (STUDENTS): For the purposes of this policy, a "grievance" is defined as a real or imagined wrong or other cause for complaint or protest, particularly with respect to unfair treatment, or a feeling of resentment over something believed to be wrong or unfair. "A written grievance" is defined as an official statement of a complaint over believed to be wrong or unfair.

Most problems, complaints, or issues that CCM students may have with other students, the College, or its instructors or staff members can be resolved through a personal meeting with the student’s instructor or a Student Counselor. If the student feels his/her issue is unresolved after one such personal meeting, he/she may request a meeting with the Director of Education or the Director of Administration. If the student is still dissatisfied, he/she may submit a written grievance to:

California College of Music

Attention: Dean

42 S. Catalina Ave., Pasadena, CA 91106

The written grievance should contain a statement of the problem, the date the problem occurred, and the names of individuals involved, copies of any documents containing information pertaining to the problem, and the student’s signature. CCM pledges to respond in writing to all written grievances within ten business days.

A student or any member of the public may file a complaint about this institution with the Bureau for Private Postsecondary Education by calling (888) 370-7589 toll-free or by completing a complaint form, which can be obtained on the Bureau's internet web site www.bppe.ca.gov.

Bureau for Private Postsecondary Education (BPPE)

2535 Capitol Oaks Drive, Suite 400

Sacramento, CA 95833

Tel: 916-431-6959 / Fax: 916-263-1897

[email protected]
  • 2.1.21 - MEDIATION (in development) 

Policy Type & Number: Administration & Management 2.1 (AD 2.1)

Adopted 20170725; Reviewed 20170725; Revised 20170725, 20180508